Construction Update

Dear Neighbours, we trust that you are well.

We are happy to report that the construction phase of Safe Waterkloof continues apace. In the last month we have witnessed the erection of temporary and permanent signboards, construction of guardhouse platforms, pedestrian walkway paving, crosscutting for electricity reticulation, erection of the fence in Dorado Street next to the dog park and the steel poles for the road closure. If you are as distracted as some of our area captains, you may also have had to make a U-turn at one of the now closed exits to Rigel Avenue. Hopefully we will all get used to the new routes that will ensure a safer Waterkloof. 

We have also received signed agreements for electricity and water supply from most of the residents adjacent to gates and booms where this is required. We would like to thank owners that have agreed to make these essential utility connections at their properties.

Going forward we envisage the following:

  • Installation of the steel islands which have been manufactured and delivered;
  • Erection of the fencing inserts by Fencing Materials in the next few days;
  • Having all the locked gates up and in operation by the end of November;
  • Sewerage plans completed by the end of next week for final approval by Council and sewerage wayleave while we get updated quotes from the various contractors that tendered.

Below is the anticipated construction schedule which is aimed at completion by the end of January 2022:

The very real possibility that Safe Waterkloof could be fully operational in Jan 2022, emphasises the need to secure the balance of the required funding. As reported in our previous communication, the construction that is underway has been made possible through the collection of R7,4 million from Safe Waterkloof members who have paid their first and second deposits. To complete the initiative we require another R3.3 million before Feb 2022. In order to make the initiative a reality and ensure implementation happens as quickly as possible, we urgently need everyone’s continued support and most importantly those residents who haven’t paid deposit 2 yet, to do so.  To date, approximately 57% of the residents have paid deposit 2. 

On a different note, a resident outside the Safe Waterkloof area in Main Street West brought an urgent application against SW despite various attempts to accommodate the resident’s concerns. The  matter served in the Gauteng North High Court on Thursday.  After hearing arguments from both parties the matter was struck from the urgent roll with costs awarded to Safe Waterkloof NPC.  There was no judgment on the merits and we remain confident of our position on the matter.

Best wishes

SafeWaterkloof team

Construction Started

Good news – we have finalized negotiations with the contractors to start building the entrances. The following contractors were selected via a competitive tender process:

  • Gentech (steel work and  booms, etc) contract value of R4,265,688. 
  • Hoyer Construction (utilities, road works, signage and road markings) contract value of R3,477,907; and
  • Meshtech (fencing) contract value of R1,059,421. 

We believe we have selected the best suppliers based on value for money and quality of the installation. We will see the following activities during the initial phases of construction:

  • Fencing;
  • All temporary signage; 
  • Permanent road signage;
  • Road markings;
  • Road crossings for utilities and; 
  • Construction of islands and gates

Next steps:

  1. We will inform all residents when and where it is taking place as certain roads will be temporarily closed during the roadworks for installation utilities and ducting;
  2. The Main contractor site office and storage facilities will be at the tennis courts next to Brooks Gym (thank you Jannie and Adri);
  3. We will be ordering all of the booms in the next two weeks.  If anyone has a secure storage location for 22 boom boxes 4.5m in length please let us know. (Will fit in a standard garage). Thanks;
  4. We are in the process of designing the gate houses based on your feedback and anticipate installation on site commencing in November 2021; 
  5. We are also engaging with residents adjacent to all gates for access to water and power. You will be likely to receive a phone call from your Street Captain shortly;  
  6. We have already started discussions with Openserve re access to fibre at all gates;
  7. In addition, we are in the process of finalizing the adjudication process for the CCTV and guarding contracts. 

Financials

Total collections are approximately 65% of construction costs and/or 52% of members contributing. We will be publishing a new financial dashboard later this week. 

WeConnectu

  • You might have received a recent email from Paxton re the Weconnectu system that is being rolled out to all residents.  This will allow residents to login and see their own accounts.
  • This is a system that is fully POPI compliant used for payment receipts and payments to vendors (requiring multiple signatures) see policy here. 
  • A full audit done by Greenpen was completed in July 2021.

We need your support

Here is a link to the details on how to sign up and make your contribution. Many thanks for making Waterkloof Safe!

Kind regards 

SafeWaterkloof Team

May Newsletter

Dear Residents of Waterkloof, Waterkloof Ridge and Brooklyn

As celebrated in our last correspondence, SafeWaterkloof is proceeding at full steam and we are in the process of earnestly collecting Deposit 2.  Street Captains should have engaged with you in this regard over the past month.  Deposit 2 is essential for the construction of the infrastructure for the hard close, gatehouses and cameras.  We are currently planning a number of social events to familiarise residents with the importance of this initiative, and the benefits it will bring, so keep an eye out for notifications in this regard.

Without Deposit 2, we will be unable to close the suburb, therefore it is imperative that these funds (R11 000 per household) are collected without delay.  We are happy to receive Deposit 2 over a 3 (three) month period, if it is a suitable alternative to Residents.  Currently we have collected R4.5 million and require a minimum of R11m for the construction to commence.  To save time, we have tendered the construction works to obtain fixed and firm costs for the infrastructure.  We will not be able to appoint a Contractor for the full scope of works until we have collected the full R11 million as we are unable to commit budget we do not have.  Therefore please consider immediate payment, or at the very least, payment over a 3 (three) month period.  To pay Deposit 2 by debit order over a 3 (three) month click here and send the completed forms to contact@safewaterkloof.co.za

Please pay your Deposit 2 to Paxton Cerva using your reference number

SafeWaterkloof NPC Trust Account

Bank: Nedbank Account Name: SafeWaterkloof PC

Account Number: 1185885161

Branch Code: 198765 Account type: Cheque 

The monthly levies for the operational costs (currently R730 per month per household) is available here and can be completed are returned to contact@safewaterkloof.co.za

We anticipate the operational debit order to commence in October 2021 but this may change as we are dependent on the construction commencement date.  To avoid confusion, a months’ notice will be provided prior to the activation of the operational debit order.

Thank you to Residents who have paid towards Deposit 2 and submitted the operational debit order, we appreciate your valued support!!!  The success of the security initiative is 100% dependent upon the successful collection of Deposit 2 and the receipt of the operational debit orders. 

Till next time, take care.

SafeWaterkloof Team

Key dates for 2021

Depending on the support the initiative received – we should meet these dates. Lets do this Waterkloof.

20 March – Wayleave applications were submitted

14 April  – Advertise for Construction & Guarding tender

5 May  – Tenders close

24 May – Start construction

June – Road Marking & Signage

July – August – Construction of permanent closures and sliding gates

September – November – Construction of manned gates (Start with 12hr manned gates)

1 October – Start operating first gates

1 December – full operation

Oct 2020 Update – SLDT Approval

We are pleased to announce that subsequent to our court hearing on 22 and 25 September 2020, CoT Municipal Planning Tribunal (MPT) resolved that the SafeWaterkloof application be approved to proceed to public participation, concluding on 30 November 2020.  As such, the next step is to advertise the scheme and thereafter the MPT will convene on 27 January 2021 for consideration of any objections and to make recommendations to Tshwane’s Executive Authority for final approval.

WAYLEAVE AND GUARD HOUSE POSITIONS
We are pleased to announce that the cross cuts and services investigations, to determine the position of the guard house at the various gates along the perimeter of the scheme, has been completed.  We are now in a position to determine the exact location of the respective guard houses at each gate.

DEPOSIT 2
We are delighted to report that the collection of Deposit 2 is currently underway with many residents electing to pay over a period of months rather than a once off, full payment.  The funds are being held in a trust account until such time we receive final approval of our application.  The R11 000 Deposit 2 is refundable should, for whatever reason, SafeWaterkloof not proceed.

The banking details for Deposit 2 is as follows:Bank : NedbankAccount Name : Safe WaterkloofAccount Number : 1185885161Branch Code : 198765Account Type : Business BankingCALL FOR WATERKLOOF PROFESSIONALS TO SUPPORT
The Waterkloof Homeowners Association (WHA) urgently requires the assistance of any Town Planners, Lawyers or Advocates who are able to donate their time and skills towards safeguarding the suburb.  If you are able to assist, please send us an e-mail to waterkloofhomeowners@gmail.comSTREET CAPTAINS
A virtual Street Captain’s meeting was held on Tuesday, 22 September 2020 at 18h00 for an update of the SafeWaterkloof scheme as well as the focus areas over the coming months.  Street Captains are currently engaging with residents, encouraging non-participating residents to join SafeWaterkloof, and urging participating residents to start paying their second deposits over the following months.  This will ensure a fast construction start once final approval of the application is received.

If you would like to become involved in the SafeWaterkloof initiative, please make contact with us at contact@safewaterkloof.co.za

DERELICT AND ABANDONED PROPERTIES
Are you located near to a derelict or abandoned property?  Or are you aware of a property, land or open area, etc. where suspicious individuals are hiding?  If so, please report the property address to contact@safewaterkloof.co.za and we will request security service providers to investigate the matter further.

Till the next newsletter, please take care and stay safe!!!

Sincerely

Waterkloof Homeowners Association 

911 Emergency Waterkloof – Move to Telegram

Why are we moving to Telegram?

We have too many social media groups that make it difficult to manage. The Waterkloof Homeowners Association committee agreed on 28th April 2020 to standardise Telegram, as the resident communication platform. Telegram allows up to 200,000 people on the same chat group, all residents will be vetted increasing the security of the group. It will also make life easier for the security companies as it means they only need to monitor one group. Once we are up and running the 911 Emergency WhatsApp Groups will be phased out. We will also be adding other groups as we go along. 

Planned Telegram Groups 

Phase 1

We plan on the following groups in phase 1:

  1. 911 Emergency Waterkloof

Phase 2

Once pilots have been tested we will be able to migrate the other groups that have maxed out the WhatsApp ceiling of 256 members

  1. Waterkloof Community Group
  2. Waterkloof Walkways
  3. Pet Group 

How to get on the Telegram 911 group

2 easy steps:

Installation & Registration 

The registration process is very similar to WhatsApp.  

Click here to install. If you have Telegram installed it will take you straight  to the registration screen. If you have not installed telegram then you will be directed to the App/Play store. 

You will be asked to verify your location. This is important because we want to limit this group to the Waterkloof boundary. If you try to register outside of Waterkloof it will not allow you in the group. You will also receive another location verification the following day. 

The steps are easy two screens that might be tricky.

Sharing location click on the 4 dots on the bottom right of your screen. 

There are a few other questions which we would like to ask you which we believe would be invaluable in securing Waterkloof as well as building community:

  1. Your first name 
  2. Your last name 
  3. Cell number 
  4. Email address
  5. Street address 
  6. Are you the owner?
  7. Are you the person responsible for the SafeWaterkloof account?
  8. Confirm SW account number
  9. Is the property an Ambassadorial residence?
  10. Total number of people living on the property over 18?
  11. Total number of people living on the property under 18?
  12. Do you have a domestic worker living on the property?
  13. What is your security company?
  14. What is your occupation? 
  15. What interests/hobbies do you have?
  16. Would you like to volunteer time to WHA?
  17. Would you like to be a community street Captain?

WHA/SafeWaterkloof 911 Emergency Rules

To maximize the effectiveness of this group and any future groups we need to implement some rules so that we don’t get emergencies lost in chatter. Persons who do not abide by these rules will be removed from this group or any other group.

Description

This group is for emergencies only and is available to all residents of Waterkloof that are on the SW database. This includes the homeowner and partner. Others are allowed to join by invitation only. All members will be vetted for security. Initially we will include all  residents but once SW is up and running we will include only members of SafeWaterkloof.  

Any emergency event that is happening is deemed as justified i.e:

  • Armed robbery
  • A break in
  • Any theft
  • Request for urgent help
  • Suspicious activity
  • Concerns around security
  • Urgent help medical/police. 

The rules, in line with all norms for social groups, are:

Members (general)

  • Always keep to the group description! Don’t share/post irrelevant messages.
  • Don’t post bygones. Keep the posting current.
  • When posting about suspicious activity please include detail where possible.
  • Always contact your security company first before posting on this group.
  • When posting an emergency please post your address and if possible the name of your security company
  • Don’t post personal thoughts, beliefs and comments.
  • Don’t post  pictures
  • Post your message in one single chunk of text, don’t post every word or sentence in a new message.
  • Do not have one-on-one conversations in the group. Switch to private messages.
  • Do not post between 21:00 and 05:00 unless it is an emergency. 
  • If someone asks a question and you don’t know the answer don’t respond with “I don’t know”. Just wait for someone who knows the answer to reply.
  • Don’t send personal messages. If you feel you need to make a personal response to an incident like “I hope all okay” do so in a private message.
  • If someone asks a question don’t respond if someone else has already answered, or else respond to the person directly in a private message.
  • The group is not a political or religious platform. No arguing, no heated opinions, no fear mongering, no hyped up drama, no fake news. Check your sources before you share.
  • No posting of any advertisements is allowed
  • Never EVER use a group to berate someone else or air grievances. If you have an issue address it one on one with the relevant person.

Members (security companies)

  • No stickers allowed
  • Only the first responder may respond as to outcome
  • Standing down messages are not required from other security companies